Objectives Phase 3 Doctor of Medicine course (PPSP/MD/BP/IR3)

4.1

Attachment Supervisor

Someone in charge of the attachment. He or she is in charge of ensuring that the teaching and learning process takes place.

4.2

Lecturer and Tutor

Personnel from the neuroscience field who teach and learn.

AtS

Attachment supervisor

DC

Document controller

Dept

Department

PPSP Bahagian Akademik

Pusat Pengajian Sains Perubatan Bahagian Akademik

ACTIVITY

RESPONSIBILITY

6.1

RECEPTION (PPSP/MD/BP/IR3)

6.1.1

Meet students

AtS

6.1.2

Handover teaching timetable made by attachment supervisor

AtS

6.2

TEACHING AND LEARNING (PPSP/MD/BP/1R3)

6.2.1

Supervise clinical and non-clinical teaching for two weeks, as specified on the timetable and in accordance with the learning objectives (Phase 3)

Lecturers

6.3

ASSESSMENT (PPSP/MD/BP/IR3)

6.3.1

Assess students at the end of the attachment

AtS, Lecturers and tutor

6.3.2

The evaluation results were sent to PPSP Bahagian Akademik.

AtS

Records

Reference No.

Storage

Duration

Location

Responsibility

Timetable

PPSP/MD/NS/CP1/R1

1 year

Dept

DC

Attendance

PPSP/MD/NS/CP1/R2

2 years

Dept

DC

Results

PPSP/MD/NS/CP1/R3

3 years

Dept

DC

Feedback

PPSP/MD/NS/CP1/R4

1 year

Dept

DC

Analysis

PPSP/MD/NS/CP1/R5

2 years

Dept

DC

No.

List of Appendices

Reference No.

9.1

Logbook Year 4 posting Department of Neurosciences

PPSP/MD/NS/CP1/L2

9.2

Feedback form Year 4 MD Course USM

PPSP/MD/NS/CP1/L3

3.1

Admission requirements to MMED Program

(PPSP/PG/IR3)

3.2

Neurosurgery

(PPSP/PG/IR6)

3.3

Guide to the preparation of dissertation for Master of Medicine program

(PPSP/PG/IR9)

3.4

Master of Medicine: Approval admission (new format)

(PPSP/PG/IR13)

3.5

Master of Surgery (Neurosurgery)- Clinical Examination Guidelines

(PPSP/PG/IR12)

4.1

Interview panel

Panel of interviewers appointed by HOD

4.2

Borang perakuan temuduga

Report of interview form

4.3

Academic Supervisor

A supervisor has been assigned to each student for personal supervision throughout the course.

4.4

Clinical Supervisor

Supervisor for specific clinical posting

4.5

Dissertation Supervisor

Supervisor for dissertation

4.6

Phase coordinator

Person in charge for that particular phase

4.7

Continuous Medical Education

Formal departmental teaching sessions for MS Neurosurgery students, such as clinical teaching, x-ray conference, journal club, audit, updates, and others.

4.8

Central vetting

Vetting in the presence of a department of medical education lecturer, the programme chairman, and/or at least one senior department member

4.9

Examiner (Internal or External)

Examiners who are members of the Cooperative committee, which includes representatives from the MOH, USM, UM, UKM, and/or the Neurosurgical Association Malaysia, but are not conducting the examination

5.0

Senior Lecturers

Appointed DU52 and above

5.1

Lecturers

All lecturers in the department

HOD

Head of Department

PG office

Post Graduate office

IP

Interview Panel

DC

Document Controller

HUSM

Hospital Universiti Sains Malaysia

CME

Continuous Medical Education

MS

Master of Surgery

CS

Clinical Supervisor

DS

Dissertation Supervisor

AS

Academic Supervisor

PC

Phase coordinator

CBM

Cooperative Board Members

MOH

Ministry of Health

PD

Program director

UKM

Universiti Kebangsaan Malaysia

USM

Universiti Sains Malaysia

UM

University Malaya

NAM

Neurosurgical Association of Malaysia

Dept

Department

ACTIVITY

RESPONSIBILITY

6.1

PREPARATION FOR INTERVIEW

6.1.1

Receive candidate application forms from PG office

HOD

6.1.2

Examine the candidate's qualifications (PPSP/PG/IR3)

Note: Accept (fulfilled all criteria)

          Decline (do not fulfill criteria)

HOD

6.1.5

Send approved candidates’ application to PGO

HOD

6.2

INTERVIEW

6.2.1

Conduct the interview and compile the results

IP, HOD

6.3

RESULTS OF INTERVIEW

6.3.1

Send the interview results to PG office within 14 working days after the interview session

HOD

6.4

RECEPTION AND ORIENTATION

6.4.1

Meet students after orientation

HOD, PC

6.4.2

Hand over documents related to postgraduate teaching

HOD, PC

6.4.3

Divide students according to the HUSM attachment list

HOD, PC

6.5

TEACHING AND LEARNING (PHASE 1, YEAR 1)

6.5.1

Supervise clinical and non-clinical teaching

CS, AS

6.5.2

Allow students to attend all PG office-organized and relevant courses.

HOD, PC

6.6

ASSESSMENT (PHASE 1, YEAR 1)

6.6.1

Assess results of continuous assessment (logbook and continuous assessment)

Note: If the results are satisfactory, the student is permitted to take the exam. If the results are not satisfactory, the student is barred from taking the exam.

HOD, CS, AS, PC

6.7

PROFESSIONAL EXAMINATION (PHASE 1, YEAR 1)

6.7.1

Conduct professional examination phase 1

Note: If the candidate pass, candidate can move on to phase 2. If candidate fail, the candidate can extend their time in the programme by 6 months or more or terminated entirely if failed three times.

HOD, PC

6.8

TEACHING AND LEARNING (PHASE 2, YEAR 2)

6.8.1

Meet students after return year registration

HOD, PC

6.8.2

Supervise placements at HUSM or other hospitals.

CS

6.8.3

Guide the student in the preparation of the dissertation (PPSP/PG/IR9) according to the guidelines:

a)    Ensure that the student/lecturer selects a topic and dissertation supervisor no later than three months after passing professional examination phase 1.

b)    Oversee proposal presentation, including literature review, discussion with statistician, methodology, and project analysis.

c)     Ensure that the proposal is presented in the department no later than 9 months into Phase 2.

d)    Instruct students to submit their title and preferred supervisors to the PG office within 6 months of the start of their second year.

e)    Participate in the application and presentation of human ethics

f)      Oversee data collection

g)    Oversee dissertation preparation and allow students to submit their dissertations to the PG office at least 6 months before the final examination.

DS

6.8.4

Allow students to attend all PG office-organized and relevant courses.

HOD, PC

6.8.5

Supervise ward postings and oversee continuous teaching, learning, and assessment.

CS

6.9

TEACHING AND LEARNING (PHASE 2, YEAR 3)

6.9.1

Allow students to attend all PG office-organized and relevant courses.

HOD, PC

6.9.2

Supervise ward postings and oversee continuous teaching, learning, and assessment.

CS

6.10

ASSESSMENT

6.10.1

Neurosurgical Board Meeting on 'logbook progress on dissertation and clinical continuous assessment' to move from Phase 2 to Phase 3.

Note: If satisfactory, the candidate will be advanced to phase 3 (year 4); if not, the board will decide on the duration and posting of a penalty extension.

CBM

6.11

TEACHING AND LEARNING (PHASE 3, YEAR 4= FINAL YEAR)

6.11.1

Supervise ward postings and conduct continuous teaching, learning, and assessment.

CS

6.11.2

Instruct students to submit dissertation 6 month prior to final exam

DS

6.11.3

Assess overall performance solely on clinical supervisor feedback or a complaint to the PC or HOD. If no feedback or complaint is received, the candidate is allowed to sit for the final examination; if there is, a meeting will be called by the HOD or PC to discuss next steps.

HOD, CS, PC

6.12

PROFESSIONAL EXAMINATION PHASE 3

6.12.1

Phase 3 will include a professional examination (final year or fourth year)

HOD, PC

6.13

PREPARATION FOR WRITTEN EXAM

6.13.1

Receive a letter from the PG office requesting questions at least two months before the deadline.

HOD, PD

6.13.2

Distribute topics to each lecturer and identify the number and type of questions at least one month before departmental vetting.

HOD, PD

6.13.3

Instruct lecturers to prepare exam questions

HOD, PD

6.14

DEPARTMENTAL VETTING

6.14.1

Ensure that the vetting panels include at least two lecturers, one of whom should be a senior lecturer (DU52 and above)

PD, Lecturers

6.14.2

Vet questions (attendance documented in a book or paper of attendance).

Note: Questions are kept in a secure location in the head department or programme director until they are submitted. The answers are not saved on a hard disc connected to an internet line. Questions are sent to the PG office or handed in by the HOD or PD. Paper copies should be shredded immediately after being approved by the HOD or PD.

HOD, PD

6.14.3

Send questions to PG office for central vetting

HOD, PD

6.15

CENTRAL VETTING

6.15.1

Attend the central vetting organized by PG office

PD, Senior lecturers

6.15.2

Submit the questions from central vetting to PG office

PD, Senior lecturers

6.16

PREPARATION OF CLINICAL EXAMINATION

6.16.1

Identify cases for clinical examination

PD, Lecturers

6.16.2

Attend an exam unit meeting where lists of items/equipment needed for the clinical exam are submitted.

HOD, PD

6.16.3

Contact patients

PD, Lecturers

6.16.4

Prepare patients case summary

PD, Lecturers

6.17

CONDUCT THE EXAMINATION

6.17.1

Identify invigilators and exam venue and submit to exam unit before the exam unit's deadline.

HOD, PD

6.17.2

Identify internal and external examiners and send the list to the PG office before the PG office's deadline.

HOD, PD

6.17.3

Conduct the examination

Note: If the candidate passes, he or she will be allowed to graduate; if not, the candidate will be returned to phase 3 or 4 or expelled from the programme (if failed three times)

PD, HOD, Lecturer

Records

Reference No.

Storage

Duration

Location

Responsibility

Record of applicants

PPSP/PG/NS/CP1/R1

1 years

Department

DC

List of accepted and declined interview candidates

PPSP/PG/NS/CP1/R2

1 years

Department

DC

Results of interview

PPSP/PG/NS/CP1/R3

1 years

Department

DC

List of students

PPSP/PG/NS/CP1/R4

5 years

Department

DC

Teaching schedules

PPSP/PG/NS/CP1/R5

5 years

Department

DC

Assessment forms and records of results

PPSP/PG/NS/CP1/R6

1 years

Department

DC

Feedback forms

PPSP/PG/NS/CP1/R7

1 years

Department

DC

Interview progress

PPSP/PG/NS/CP1/R8

3 years

Department

DC

Attendance lists for teaching session

PPSP/PG/NS/CP1/R9

5 years

Department

DC

Analysis

PPSP/PG/NS/CP1/R10

5 years

Department

DC

Attendance lists of dept vetting sessions

PPSP/PG/NS/CP1/R11

1 years

Department

DC

Copies of all communication with post-graduate office for vetting

PPSP/PG/NS/CP1/R12

1 years

Department

DC

No.

List of Appendices

Reference No.

9.1

Log book (Phase 1) Master of Surgery (Neurosurgery)

PPSP/PG/NS/CP1/L2

9.2

Buku Log Klinikal Fasa 2 dan Fasa 3 Sarjana Surgeri

PPSP/PG/NS/CP1/L3

9.3

Postgraduate Neuroscience (Neurosurgery) Students Feedback: 6 monthly

PPSP/PG/NS/CP1/L4