Neurosains

CP 1 MD TEACHING AND LEARNING PHASE 3 MEDICAL DOCTOR (UNDERGRADUATE)

DEPARTMENT OF NEUROSCIENCES

SCHOOL OF MEDICAL SCIENCES

UNIVERSITI SAINS MALAYSIA

MS ISO 9001: 2015

TEACHING AND LEARNING PHASE 3 MEDICAL DOCTOR

(UNDERGRADUATE)

(PPSP/MD/NS/CP1)

Edition : 2

Revision no.: 0

Effective date: 1 June 2022

ACTION	NAME
Prepared by:	Dr Mohd Nor Azim Ab Patar Pn Mazira Mohammed Ghazali Nurul Aini M Nashir
Reviewed by:	Prof. Dr Zamzuri Idris
Approved by:	Prof. Dr. Abdul Razak Sulaiman

CONTENT

1. Aim

2. Scope

3. References

4. Definition

5. Abbreviations

6. Procedure

7. Flow Chart of Procedure

8. Records

9. Appendices

10. Amendment Records

AIM

To ensure that medical students in Neurosciences have an effective reaching and learning process.

SCOPE

This process is used for all undergraduate teaching and learning processes in the department of Neurosciences in Medicine Phase 3.

REFERENCES

Objectives Phase 3 Doctor of Medicine course (PPSP/MD/BP/IR3)

DEFINITION

4.1	Attachment Supervisor	Someone in charge of the attachment. He or she is in charge of ensuring that the teaching and learning process takes place.
4.2	Lecturer and Tutor	Personnel from the neuroscience field who teach and learn.

ABBREVIATIONS

AtS	Attachment supervisor
DC	Document controller
Dept	Department
PPSP Bahagian Akademik	Pusat Pengajian Sains Perubatan Bahagian Akademik

PROCEDURE

	ACTIVITY		RESPONSIBILITY
6.1	RECEPTION (PPSP/MD/BP/IR3)
	6.1.1	Meet students	AtS
	6.1.2	Handover teaching timetable made by attachment supervisor	AtS
6.2	TEACHING AND LEARNING (PPSP/MD/BP/1R3)
	6.2.1	Supervise clinical and non-clinical teaching for two weeks, as specified on the timetable and in accordance with the learning objectives (Phase 3)	Lecturers
6.3	ASSESSMENT (PPSP/MD/BP/IR3)
	6.3.1	Assess students at the end of the attachment	AtS, Lecturers and tutor
	6.3.2	The evaluation results were sent to PPSP Bahagian Akademik.	AtS

FLOW CHART

8. RECORDS

Records	Reference No.	Storage
Records	Reference No.	Duration	Location	Responsibility
Timetable	PPSP/MD/NS/CP1/R1	1 year	Dept	DC
Attendance	PPSP/MD/NS/CP1/R2	2 years	Dept	DC
Results	PPSP/MD/NS/CP1/R3	3 years	Dept	DC
Feedback	PPSP/MD/NS/CP1/R4	1 year	Dept	DC
Analysis	PPSP/MD/NS/CP1/R5	2 years	Dept	DC

9. APPENDICES

No.	List of Appendices	Reference No.
9.1	Logbook Year 4 posting Department of Neurosciences	PPSP/MD/NS/CP1/L2
9.2	Feedback form Year 4 MD Course USM	PPSP/MD/NS/CP1/L3

10. AMENDMENT RECORDS

CP1 PG TEACHING AND LEARNING FOR MASTER OF SURGERY

DEPARTMENT OF NEUROSCIENCES

SCHOOL OF MEDICAL SCIENCES

UNIVERSITI SAINS MALAYSIA

MS ISO 9001: 2015

TEACHING AND LEARNING FOR MASTER OF SURGERY

(NEUROSURGERY)

(PPSP/PG/NS/CP1)

Edition : 2

Revision no.: 0

Effective date: 1 June 2022

ACTION	NAME
Prepared by:	Dr Mohd Nor Azim Ab Patar Pn Mazira Mohammed Ghazali Nurul Aini M Nashir
Reviewed by:	Prof. Dr Zamzuri Idris
Approved by:	Prof. Dr. Abdul Razak Sulaiman

CONTENT

1. Aim

2. Scope

3. References

4. Definition

5. Abbreviations

6. Procedure

7. Flow Chart of Procedure

8. Records

9. Appendices

10. Amendment Records

AIM

1. 1 To ensure that the postgraduate student selection process for the M.S (Neurosurgery) meets the departmental criteria.

1.2 To ensure that M.S postgraduate students in Neurosurgery in the Department of Neurosciences receive effective teaching and learning.

1.3 To prepare for the post-graduate examination in a timely and effective manner.

SCOPE

2.1 To be used by all lecturers during new M.S. candidate interviews (Neurosurgery)

2.2 In the Neurosciences department, this process is applied to all teaching and learning processes for M.S. postgraduates in Neurosurgery.

2.3 The department prepares all post-graduate Professional Examinations.

REFERENCES

3.1	Admission requirements to MMED Program	(PPSP/PG/IR3)
3.2	Neurosurgery	(PPSP/PG/IR6)
3.3	Guide to the preparation of dissertation for Master of Medicine program	(PPSP/PG/IR9)
3.4	Master of Medicine: Approval admission (new format)	(PPSP/PG/IR13)
3.5	Master of Surgery (Neurosurgery)- Clinical Examination Guidelines	(PPSP/PG/IR12)

DEFINITION

4.1	Interview panel	Panel of interviewers appointed by HOD
4.2	Borang perakuan temuduga	Report of interview form
4.3	Academic Supervisor	A supervisor has been assigned to each student for personal supervision throughout the course.
4.4	Clinical Supervisor	Supervisor for specific clinical posting
4.5	Dissertation Supervisor	Supervisor for dissertation
4.6	Phase coordinator	Person in charge for that particular phase
4.7	Continuous Medical Education	Formal departmental teaching sessions for MS Neurosurgery students, such as clinical teaching, x-ray conference, journal club, audit, updates, and others.
4.8	Central vetting	Vetting in the presence of a department of medical education lecturer, the programme chairman, and/or at least one senior department member
4.9	Examiner (Internal or External)	Examiners who are members of the Cooperative committee, which includes representatives from the MOH, USM, UM, UKM, and/or the Neurosurgical Association Malaysia, but are not conducting the examination
5.0	Senior Lecturers	Appointed DU52 and above
5.1	Lecturers	All lecturers in the department

ABBREVIATIONS

HOD	Head of Department
PG office	Post Graduate office
IP	Interview Panel
DC	Document Controller
HUSM	Hospital Universiti Sains Malaysia
CME	Continuous Medical Education
MS	Master of Surgery
CS	Clinical Supervisor
DS	Dissertation Supervisor
AS	Academic Supervisor
PC	Phase coordinator
CBM	Cooperative Board Members
MOH	Ministry of Health
PD	Program director
UKM	Universiti Kebangsaan Malaysia
USM	Universiti Sains Malaysia
UM	University Malaya
NAM	Neurosurgical Association of Malaysia
Dept	Department

PROCEDURE

	ACTIVITY		RESPONSIBILITY
6.1	PREPARATION FOR INTERVIEW
	6.1.1	Receive candidate application forms from PG office	HOD
	6.1.2	Examine the candidate's qualifications (PPSP/PG/IR3) Note: Accept (fulfilled all criteria) Decline (do not fulfill criteria)	HOD
	6.1.5	Send approved candidates’ application to PGO	HOD
6.2	INTERVIEW
	6.2.1	Conduct the interview and compile the results	IP, HOD
6.3	RESULTS OF INTERVIEW
	6.3.1	Send the interview results to PG office within 14 working days after the interview session	HOD
6.4	RECEPTION AND ORIENTATION
	6.4.1	Meet students after orientation	HOD, PC
	6.4.2	Hand over documents related to postgraduate teaching	HOD, PC
	6.4.3	Divide students according to the HUSM attachment list	HOD, PC
6.5	TEACHING AND LEARNING (PHASE 1, YEAR 1)
	6.5.1	Supervise clinical and non-clinical teaching	CS, AS
	6.5.2	Allow students to attend all PG office-organized and relevant courses.	HOD, PC
6.6	ASSESSMENT (PHASE 1, YEAR 1)
6.6	6.6.1	Assess results of continuous assessment (logbook and continuous assessment) Note: If the results are satisfactory, the student is permitted to take the exam. If the results are not satisfactory, the student is barred from taking the exam.	HOD, CS, AS, PC
6.7	PROFESSIONAL EXAMINATION (PHASE 1, YEAR 1)
	6.7.1	Conduct professional examination phase 1 Note: If the candidate pass, candidate can move on to phase 2. If candidate fail, the candidate can extend their time in the programme by 6 months or more or terminated entirely if failed three times.	HOD, PC
6.8	TEACHING AND LEARNING (PHASE 2, YEAR 2)
	6.8.1	Meet students after return year registration	HOD, PC
	6.8.2	Supervise placements at HUSM or other hospitals.	CS
	6.8.3	Guide the student in the preparation of the dissertation (PPSP/PG/IR9) according to the guidelines: a) Ensure that the student/lecturer selects a topic and dissertation supervisor no later than three months after passing professional examination phase 1. b) Oversee proposal presentation, including literature review, discussion with statistician, methodology, and project analysis. c) Ensure that the proposal is presented in the department no later than 9 months into Phase 2. d) Instruct students to submit their title and preferred supervisors to the PG office within 6 months of the start of their second year. e) Participate in the application and presentation of human ethics f) Oversee data collection g) Oversee dissertation preparation and allow students to submit their dissertations to the PG office at least 6 months before the final examination.	DS
	6.8.4	Allow students to attend all PG office-organized and relevant courses.	HOD, PC
	6.8.5	Supervise ward postings and oversee continuous teaching, learning, and assessment.	CS
6.9	TEACHING AND LEARNING (PHASE 2, YEAR 3)
	6.9.1	Allow students to attend all PG office-organized and relevant courses.	HOD, PC
	6.9.2	Supervise ward postings and oversee continuous teaching, learning, and assessment.	CS
6.10	ASSESSMENT
	6.10.1	Neurosurgical Board Meeting on 'logbook progress on dissertation and clinical continuous assessment' to move from Phase 2 to Phase 3. Note: If satisfactory, the candidate will be advanced to phase 3 (year 4); if not, the board will decide on the duration and posting of a penalty extension.	CBM


6.11	TEACHING AND LEARNING (PHASE 3, YEAR 4= FINAL YEAR)
	6.11.1	Supervise ward postings and conduct continuous teaching, learning, and assessment.	CS
	6.11.2	Instruct students to submit dissertation 6 month prior to final exam	DS
	6.11.3	Assess overall performance solely on clinical supervisor feedback or a complaint to the PC or HOD. If no feedback or complaint is received, the candidate is allowed to sit for the final examination; if there is, a meeting will be called by the HOD or PC to discuss next steps.	HOD, CS, PC
6.12	PROFESSIONAL EXAMINATION PHASE 3
6.12	6.12.1	Phase 3 will include a professional examination (final year or fourth year)	HOD, PC
6.13	PREPARATION FOR WRITTEN EXAM
	6.13.1	Receive a letter from the PG office requesting questions at least two months before the deadline.	HOD, PD
	6.13.2	Distribute topics to each lecturer and identify the number and type of questions at least one month before departmental vetting.	HOD, PD
	6.13.3	Instruct lecturers to prepare exam questions	HOD, PD
6.14	DEPARTMENTAL VETTING
	6.14.1	Ensure that the vetting panels include at least two lecturers, one of whom should be a senior lecturer (DU52 and above)	PD, Lecturers
	6.14.2	Vet questions (attendance documented in a book or paper of attendance). Note: Questions are kept in a secure location in the head department or programme director until they are submitted. The answers are not saved on a hard disc connected to an internet line. Questions are sent to the PG office or handed in by the HOD or PD. Paper copies should be shredded immediately after being approved by the HOD or PD.	HOD, PD
	6.14.3	Send questions to PG office for central vetting	HOD, PD
6.15	CENTRAL VETTING
	6.15.1	Attend the central vetting organized by PG office	PD, Senior lecturers
	6.15.2	Submit the questions from central vetting to PG office	PD, Senior lecturers
6.16	PREPARATION OF CLINICAL EXAMINATION
	6.16.1	Identify cases for clinical examination	PD, Lecturers
	6.16.2	Attend an exam unit meeting where lists of items/equipment needed for the clinical exam are submitted.	HOD, PD
	6.16.3	Contact patients	PD, Lecturers
	6.16.4	Prepare patients case summary	PD, Lecturers
6.17	CONDUCT THE EXAMINATION
	6.17.1	Identify invigilators and exam venue and submit to exam unit before the exam unit's deadline.	HOD, PD
	6.17.2	Identify internal and external examiners and send the list to the PG office before the PG office's deadline.	HOD, PD
	6.17.3	Conduct the examination Note: If the candidate passes, he or she will be allowed to graduate; if not, the candidate will be returned to phase 3 or 4 or expelled from the programme (if failed three times)	PD, HOD, Lecturer

FLOW CHART

8. RECORDS

Records	Reference No.	Storage
Records	Reference No.	Duration	Location	Responsibility
Record of applicants	PPSP/PG/NS/CP1/R1	1 years	Department	DC
List of accepted and declined interview candidates	PPSP/PG/NS/CP1/R2	1 years	Department	DC
Results of interview	PPSP/PG/NS/CP1/R3	1 years	Department	DC
List of students	PPSP/PG/NS/CP1/R4	5 years	Department	DC
Teaching schedules	PPSP/PG/NS/CP1/R5	5 years	Department	DC
Assessment forms and records of results	PPSP/PG/NS/CP1/R6	1 years	Department	DC
Feedback forms	PPSP/PG/NS/CP1/R7	1 years	Department	DC
Interview progress	PPSP/PG/NS/CP1/R8	3 years	Department	DC
Attendance lists for teaching session	PPSP/PG/NS/CP1/R9	5 years	Department	DC
Analysis	PPSP/PG/NS/CP1/R10	5 years	Department	DC
Attendance lists of dept vetting sessions	PPSP/PG/NS/CP1/R11	1 years	Department	DC
Copies of all communication with post-graduate office for vetting	PPSP/PG/NS/CP1/R12	1 years	Department	DC

9. APPENDICES

No.	List of Appendices	Reference No.
9.1	Log book (Phase 1) Master of Surgery (Neurosurgery)	PPSP/PG/NS/CP1/L2
9.2	Buku Log Klinikal Fasa 2 dan Fasa 3 Sarjana Surgeri	PPSP/PG/NS/CP1/L3
9.3	Postgraduate Neuroscience (Neurosurgery) Students Feedback: 6 monthly	PPSP/PG/NS/CP1/L4

10. AMENDMENT RECORDS

CP 2 PG TEACHING AND LEARNING FOR INTEGRATED NEUROSCIENCE PROGRAMME (INP)

DEPARTMENT OF NEUROSCIENCES

SCHOOL OF MEDICAL SCIENCES

UNIVERSITI SAINS MALAYSIA

MS ISO9001:2015

TEACHING AND LEARNING FOR INTEGRATED NEUROSCIENCE PROGRAMME (INP)

(PPSP/PG/NS/CP2)

Edition : 2

Revision No : 0

Effective date: 1 June 2022

Action	Name
Prepared by:	Dr. Mohd Nor Azim Ab Patar Pn Mazira Mohamed Ghazali Nurul Aini M Nashir
Reviewed by:	Prof. Dr. Zamzuri Idris
Approved by:	Prof Dr Abdul Razak Sulaiman

CONTENT

Aim
Scope
Reference
Definition
Abbreviations
Procedure
Flow Chart of Procedure
Records
Appendices
Amendment record

AIM

1.1 To ensure an effective selection of candidates and efficient delivery of teaching and examination activities by the Department of Neurosciences for the Integrated Neuroscience Programme (INP).

1.2 To equip graduates for career opportunities in neuroscience for public, private and industry sectors.

1.3 To provide a broad knowledge and understanding of the key areas in fundamental and translational neuroscience pertaining to molecular, cellular and behavioural aspects of the nervous system functions and dysfunctions.

1.4 To provide a foundation for those who wish to pursue Doctor of Neuroscience (Neuros.D).

1.5 To provide appreciations and understanding of the current research methods used in neuroscience, including their strengths and limitations.

1.6 To develop abilities to design, plan and implement independent research projects and enhance analytical skills in the studies of the nervous system for a wide research dissemination and publication, with good academic and research integrity.

SCOPE

This procedure is used by the Department of Neurosciences for candidate selection, teaching processes, examination and research activities for the INP.

REFERENCE

3.1 Student Handbook for Integrated Neuroscience Programme (PPSP/PG/NS/CP2)

DEFINITION

Nil

ABBREVIATIONS

PC :	Programme Coordinator
El :	Examination Invigilator
HOD :	Head of Department
L :	Lecturer
PG Office :	Postgraduate Office
PS :	Principal Supervisor
INP :	Integrated Neuroscience Programme (INP)
MC :	Module Coordinator

PROCEDURE

ACTIVITY			RESPONSIBILITY
6.1	SELECTION OF CANDIDATES
	6.1.1	Receive application forms of the candidates from PG Office	PC
	6.1.2	Distribute to all lecturers for evaluation and approval	PC
	6.1.3	Return the application form along with the departmental evaluation form to the PG Office	PC
6.2	PREPARATION OF THE ACADEMIC TIMETABLE
	6.2.1	Allocate and confirm the teaching activities with the lecturers before the start of academic year	PC
	6.2.2	Prepare the timetables before the start of each semester	PC
	6.2.3	Distribute the timetables to the lecturers and the staffs involved before the start of each semester.	PC
6.3	ORIENTATION FOR NEW STUDENTS
	6.3.1	Introduce students to staff of the department and brief the students regarding the programme.	PC/HOD
	6.3.2	Distribute documents related to postgraduate teaching: Student Handbook for Integrated Neuroscience Programme (PPSP/PG/NS/CP2) a. Guide for the Preparation of Dissertation for Integrated Neuroscience Programme (PSP/PG/NS/CP2) b. Semester timetable	PC
6.4	TEACHING AND LEARNING ACTIVITIES FOR SEMESTER 1 AND SEMESTER 2
	6.4.1	Lecture
		Deliver the lecture on the specified session	L
	6.4.2	Seminar/Presentation
		a) Assign topics for seminars/presentations	L
		b) Conduct the seminars/presentations on the specified session	L
	6.4.3	Laboratory Placement/ Rotations
		Conduct the laboratory placement on the specified session	L
6.5	PLANNING FOR EXAMINATION
	6.5.1	Decide on examination time, venue, examiner and invigilator.	PC, MC
	6.5.2	Send the information to the PG Office.	PC, MC
6.6	PREPARATION OF EXAMINATION QUESTIONS
	6.6.1	Request the questions from the lecturers.	PC, MC
	6.6.2	Construct questions according to the specified type and number.	L
6.7	VETTING OF QUESTIONS IN THE DEPARTMENT
	6.7.1	Inform all lecturers regarding vetting date and time.	PC, MC
	6.7.2	Vet questions according to syllabus, suitability and unambiguousness.	PC/MC/L
	6.7.3	Remove all questions from the hard disk of the computer used during the vetting session immediately after vetting.	PC/MC/L
	Note:	At least two senior lecturers must be present to provide advice during the vetting sessions.
6.8	SUBMISSION OF THE VETTED QUESTIONS TO PG OFFICE
	6.8.1	Compile all vetted questions.	PC/MC
	6.8.2	Participate in central vetting and submit the vetted questions to the PG Office.	PC/MC
6.9	CONDUCT OF THE EXAMINATION
	6.9.1	Receive the letter of appointment as invigilator from the Dean’s Office.	EI
	6.9.2	Collect printed question papers from Examination Unit.	EI
	6.9.3	Give instructions to the candidates.	EI
	6.9.4	Collect the examination answer scripts at the end of the examination.	EI
	6.9.5	Return the answer scripts to the PG Office	EI
6.10	MARKING OF ANSWER SCRIPTS
	6.10.1	Receive the letter of appointment as examiner from the Dean’s Office	L
	6.10.2	Collect answer scripts from PG Office	L
	6.10.3	Mark the answer scripts and submit them with the marks to the PC	L
6.11	CALCULATE AND SUBMIT FINAL MARKS TO PG OFFICE
	6.11.1	Calculate the final marks for coursework and exam work	PC/MC
	6.11.2	Submit the final marks to PG Office	PC/MC
6.12	SELECTION OF THE RESEARCH PROJECT AND NOMINATION OF THE STUDENT’S SUPERVISOR
	6.12.1	Nominate supervisor for research project	PC
	6.12.2	Submit the research project title and the names of the supervisors to the PG office	PC
	6.12.3	Discuss research project proposal and organise students’ proposal presentation in the department before the start of Year 2	PC/PS
6.13	RESEARCH PROJECT OF YEAR 2
	6.13.1	Supervise students on the implementation of the project and dissertation write-up (refer to PPSP/PG/NS /CP2/R5)	PS
	6.13.2	Get 3-monthly progress report from student (PPSP/PG/NS/CP2/R5 ) and provide feedback	PS
	6.13.3	Allow students to attend courses that are related to the programme (such as Research Methodology Course)	PC/PS
	6.13.4	Ensure student submit thesis to PG Office on the specified date	PC/PS
6.14	SELECTION OF INTERNAL AND EXTERNAL EXAMINERS FOR THE VIVA VOCE
	6.14.1	Nominate the examiners	PC
	6.14.2	Send letter to the PG Office regarding the nomination of the examiners	PC
6.15	FEEDBACK FROM STUDENTS
	6.15.1	Distribute student feedback forms to the students at the end of each semester in Year 1 (PPSP/PG/NS/CP2/R6) and at the end of Year 2 (PPSP/PG/NS/CP2/R6)	PC
	6.15.2	Collect the completed form, analyse and present the data in the department.	PC

FLOW CHART

RECORDS

Records	Reference No.	Storage
Records	Reference No.	Duration	Location	Responsibility
Copies of All Communications	PPSP/PG/NS/CP2/R1	7 years	Department	HOD/PC
Candidates Application Forms	PPSP/PG/NS/CP2/R2	7 years	Department	HOD/PC
Teaching Schedules and Timetables	PPSP/PG/NS/CP2/R3	7 years	Department	PC
Attendance Lists for All Teaching Activities	PPSP/PG/NS/CP2/R4	7 years	Department	PC
Student Progress Report	PPSP/PG/NS/CP2/R5	7 years	Department	PC
Integrated Neuroscience Programme (INP) Student Feedback	PPSP/PG/NS/CP2/R6	7 years	Department	PC
Preparation of Examination Questions, Vetting, Invigilation and Examiner	PPSP/PG/NS/CP2/R7	7 years	Department	PC
List of Examination Results Marks	PPSP/PG/NS/CP2/R8	7 years	Department	PC
GIN 601: Cellular & Molecular Biology	PPSP/PG/NS/CP2/R9	7 years	Department	PC
GIN 602: Neurobiology	PPSP/PG/NS/CP2/R10	7 years	Department	PC
GIN 603: Neuroanatomy	PPSP/PG/NS/CP2/R11	7 years	Department	PC
GIN 604: Neurophysiology	PPSP/PG/NS/CP2/R12	7 years	Department	PC
GIN 607: Neural Science	PPSP/PG/NS/CP2/R13	7 years	Department	PC
GIN 608: Behavioural Science	PPSP/PG/NS/CP2/R14	7 years	Department	PC
GIN 610: Basic Statistics	PPSP/PG/NS/CP2/R15	7 years	Department	PC
GIN 611: Research Integrity	PPSP/PG/NS/CP2/R16	7 years	Department	PC

APPENDICES

No.	List of Appendices	Reference No.
9.1	Log Book (Attendance) Integrated Neuroscience Programme (INP)	PPSP/PG/NS/CP2/L2
9.2	Feedback Form Integrated Neuroscience Programme (INP)	PPSP/PG/NS/CP2/L3

AMENDMENT RECORD

CONTENT

DEFINITION

ASSESSMENT (PPSP/MD/BP/IR3)

CONTENT

DEFINITION

RESULTS OF INTERVIEW

Supervise clinical and non-clinical teaching